If you’ve ever thought of organizing an event you’re aware of how much goes into it choosing the perfect venue as well as setting up technology to ensure your guests are greeted by a warm welcome and of course, making it memorable. However, there’s one thing that many of us don’t realize: events can generate massive amounts of waste and consume an unimaginable amount of energy.

It’s time for a shift. The world is beginning to wake up to the truth that events do not necessarily have to be damaging to the environment. Whether you’re organizing a small team offsite or a major hybrid conference, promoting sustainable events isn’t just the responsible thing to do it’s the smart thing to do.

Why should you go green for your next event?

This number may surprise you. A three-day event that is attended by 500 people can produce 2,835kg of waste and consume almost 300,000kWh of electricity. That’s not just a big number but also an enormous opportunity to improve.

Attendees today are concerned about sustainability. They want to know that their preferred brands and businesses live up to their claims. When you plan a sustainable event that is sustainable, you will not only benefit the environment but also demonstrate to your viewers that you have values beyond the screen or stage.

Simple Waste Management Strategies to cut down on the clutter

We must begin by tackling waste. Even the most insignificant event could create a lot of clutter. There’s single-use plastics, as well as food waste. Also, there may be printed brochures that nobody has ever read. With some planning and a waste management system that is sustainable could be accomplished.

Here are some small adjustments that go a great distance:

1. Switch out disposables and plastic cups and utensils in exchange for recyclable or compostable alternatives.

2. Utilize QR codes and event apps instead of printed program.

3. Donate leftovers. If you work with caterers, ask them to give away excess food to local charitable organizations.

4. Recycling stations are a fantastic way to encourage attendees to recycle.

Progress is the goal but not perfect. Every single bit of waste you reduce or divert is a victory.

Managing Energy Like a Pro (Without being one)

Making smart energy decisions does not require an engineer expert. One of the first steps to make changes is to be aware of the amount of energy that events use. Strategies for managing energy in events aren’t necessarily about cutting back on comfort or technology. Just be mindful about how you use these.

Here are some easy strategies to decrease your energy consumption:

1. Find a venue that has sustainable certifications or alternative energy sources that are renewable.

2. For AV and displays using LED lights, make sure to use energy-efficient equipment.

3. You can organize hybrid or virtual events in order to minimize the cost of travel and venue.

4. Simple is best Setups that are elegant typically use less power, and they aren’t expensive.

Create an experience that has similar impact, but with less resources.

GreenUP Checklist, Your Secret Weapon

If you’re unsure how to begin using tools such as the GreenUP Checklist can make life much simpler. It provides the steps for an eco-friendly event into simple, achievable steps whether it’s working with vendors to source eco-friendly products or just encouraging guests to take public transport.

This checklist is based on the United Nations Sustainable Development Goals so that you can be sure you’re aligning your actions with something greater than the event you are attending.

You are able to make a difference

Promoting sustainable events doesn’t mean that you’re perfect but it does mean being deliberate. You can assist in helping the event industry change to an improved place by following 10 or one step.

They will remember your great speakers, your fun interaction, as well as the fact that your event was not dated or inefficient. Make sure you are a leader who is focused and demonstrates that the event was about taking care of our planet.